Office admin

We are seeking a highly organized, detail-oriented, and experienced Real Estate Office Administrator to oversee daily office operations and provide comprehensive administrative support within our real estate business. The ideal candidate will possess strong knowledge of the Dubai real estate market, property advertising platforms, Trakheesi permit management, RERA regulations, and real estate documentation processes.

This role is essential in ensuring smooth office operations, regulatory compliance, accurate record management, and effective coordination between agents, clients, property owners, and developers.

Key Responsibilities

Office Administration & Operations

• Manage and coordinate the day-to-day administrative operations of the real estate office.

• Ensure efficient workflow and provide administrative support to management and sales teams.

• Handle office correspondence, incoming calls, emails, and general administrative activities.

• Maintain organized filing systems, company records, and confidential documentation.

Property Listings & Marketing Management

• Create, update, and manage property listings across major real estate portals and marketing platforms.

• Monitor listing performance and ensure all property information remains accurate and up to date.

• Coordinate property advertisements and promotional campaigns to maximize visibility and lead generation.

• Maintain and update property inventories, availability status, pricing, and listing details.

Trakheesi & Regulatory Compliance

• Create, renew, and manage Trakheesi permits through the Dubai Land Department (DLD) system.

• Ensure all property advertisements comply with RERA, DLD, and UAE real estate regulations.

• Monitor permit validity and ensure timely renewals to avoid compliance issues.

• Stay informed about regulatory updates affecting property advertising and real estate operations.

Documentation & Transaction Support

• Prepare, review, and organize real estate documents, contracts, and transaction records.

• Manage Form A, Form B, Form F, tenancy agreements, leasing contracts, and related documentation.

• Ensure all documents are accurately completed, filed, and maintained according to company standards.

• Assist agents and management with transaction processing and document coordination.

Client & Agent Coordination

• Act as a liaison between real estate agents, developers, property owners, tenants, buyers, and clients.

• Coordinate appointments, property viewings, meetings, and follow-up communications.

• Maintain professional relationships with stakeholders while ensuring efficient service delivery.

• Support agents with administrative requirements to facilitate successful transactions.

CRM & Database Management

• Manage CRM systems and maintain accurate client, property, and transaction databases.

• Track leads, inquiries, client interactions, and transaction updates.

• Generate reports and provide data analysis to support management decisions and business growth.

• Ensure data accuracy, confidentiality, and compliance with company policies.

Compliance & Business Support

• Monitor the renewal of company licenses, permits, registrations, and regulatory documentation.

• Assist management with operational reports, performance tracking, and administrative projects.

• Ensure adherence to company policies, industry standards, and real estate regulations.

• Support the overall efficiency and growth of the real estate business through effective administration.

Requirements & Qualifications

• Proven experience as a Real Estate Administrator, Property Administrator, Real Estate Coordinator, or Office Administrator within the UAE real estate sector.

• Strong knowledge of Dubai real estate regulations, RERA guidelines, and DLD requirements.

• Hands-on experience with Trakheesi permits, property portals, CRM systems, and real estate documentation.

• Excellent organizational, communication, and multitasking skills.

• Strong attention to detail and accuracy in managing contracts and records.

• Proficiency in Microsoft Office Suite, CRM platforms, and property management software.

• Ability to work effectively in a fast-paced real estate environment.

• Strong problem-solving abilities and a proactive approach to administrative management.

Core Competencies

• Real Estate Administration

• Trakheesi Permit Management

• Property Listing Management

• RERA & DLD Compliance

• CRM & Database Management

• Real Estate Documentation

• Contract Administration

• Property Marketing Support

• Office Operations Management

• Client & Agent Coordination

• Regulatory Compliance

• Administrative Support