Conformity Assistant

Job Overview

We are looking for a detail-oriented and organized Conformity Assistant to support compliance, documentation, and quality assurance processes. The ideal candidate will ensure that company operations, records, products, and procedures meet internal standards, regulatory requirements, and industry guidelines. This role requires strong analytical skills, attention to detail, and the ability to maintain accurate documentation while coordinating with multiple departments.

Key Responsibilities

• Review and verify documents for accuracy, completeness, and compliance with company policies.

• Assist in maintaining conformity, compliance, and quality management records.

• Monitor regulatory requirements and ensure documentation is updated accordingly.

• Support audits, inspections, and compliance assessments.

• Prepare reports, compliance records, and conformity documentation.

• Coordinate with internal departments to resolve non-conformities and documentation issues.

• Maintain digital and physical filing systems for compliance-related records.

• Track corrective and preventive actions to ensure timely completion.

• Assist in implementing quality assurance and risk management procedures.

• Ensure confidential information is handled securely and professionally.

Qualifications & Skills

• Diploma or Bachelor's degree in Business Administration, Quality Management, Compliance, or a related field.

• 1–3 years of experience in compliance, quality assurance, administration, or documentation roles.

• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and record-keeping skills.

• High attention to detail and accuracy.

• Strong communication and problem-solving abilities.

• Ability to work independently and manage multiple tasks efficiently.

• Knowledge of ISO standards, regulatory compliance, or quality management systems is an advantage.

Key Skills

• Compliance Management

• Documentation Control

• Quality Assurance

• Regulatory Compliance

• Data Entry & Record Keeping

• Audit Support

• Risk Management

• Administrative Support

• Microsoft Office

• Attention to Detail