Executive Support Coordinator

Job Overview

We are seeking a highly organized and proactive Executive Support Coordinator to provide comprehensive administrative and executive support to senior management. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, arrange travel, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, confidentiality, and strong multitasking abilities.

Key Responsibilities

• Manage executive calendars, appointments, and daily schedules.

• Coordinate meetings, conference calls, and business events.

• Prepare reports, presentations, correspondence, and business documents.

• Arrange travel bookings, accommodation, transportation, and itineraries.

• Screen calls, emails, and inquiries, ensuring timely responses.

• Maintain confidential records and sensitive business information.

• Organize meeting agendas and record meeting minutes when required.

• Coordinate with internal departments, clients, and external stakeholders.

• Track deadlines, projects, and follow-up actions on behalf of management.

• Assist with office administration and special projects as assigned.

Qualifications & Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, or a related field preferred.

• 1–3 years of experience in executive support, administration, office coordination, or a similar role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills.

• Strong organizational, multitasking, and time-management abilities.

• High level of professionalism and discretion.

• Ability to work independently and manage multiple priorities effectively.

Key Skills

• Executive Support

• Calendar Management

• Travel Coordination

• Administrative Support

• Office Administration

• Meeting Coordination

• Document Preparation

• Communication Skills

• Time Management

• Confidentiality Management

• Microsoft Office

• Organizational Skills