Secretary/Receptionist

We are seeking a highly organized, professional, and customer-focused Front Desk Receptionist & Executive Administrative Assistant to manage daily front office operations and provide comprehensive administrative support. The ideal candidate will possess excellent communication skills, strong multitasking abilities, and proficiency in Microsoft Office Suite. This role is perfect for individuals with experience in reception management, office administration, executive support, customer service, and data management.

Key Responsibilities

Front Office & Reception Management

• Welcome visitors, clients, VIP guests, and stakeholders in a professional and friendly manner.

• Manage front desk operations and maintain a positive first impression of the organization.

• Handle incoming phone calls, transfer calls to relevant departments, and record accurate messages.

• Manage general office email correspondence and inquiries.

• Maintain visitor logs, issue visitor badges, and ensure compliance with office security procedures.

• Receive, sort, and distribute incoming mail, courier packages, and office deliveries.

Executive & Administrative Support

• Manage calendars, schedule appointments, coordinate meetings, and organize conference room bookings.

• Arrange business travel, including flight reservations, transportation, and hotel accommodations.

• Prepare professional documents, reports, presentations, letters, and correspondence using Microsoft Office.

• Organize meetings, prepare agendas, and record detailed meeting minutes.

• Assist senior management with daily administrative tasks and executive support functions.

Office & Data Management

• Maintain accurate physical and digital filing systems while ensuring document confidentiality.

• Monitor office inventory, stationery, pantry supplies, and equipment requirements.

• Coordinate with vendors and service providers when necessary.

• Support HR functions such as onboarding documentation, attendance tracking, and employee records.

• Assist finance teams with data entry, invoice processing, and administrative documentation.

Required Qualifications

• 1–3 years of experience in Front Desk Reception, Executive Assistant, Administrative Assistant, Secretary, or Office Coordinator roles.

• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills in English.

• Arabic language skills will be considered an advantage.

• Exceptional organizational, multitasking, and time-management abilities.

• Professional appearance and strong customer service orientation.

• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Skills

• Reception Management

• Administrative Support

• Office Administration

• Executive Assistance

• Calendar Management

• Travel Coordination

• Data Entry

• Customer Service

• Document Management

• Meeting Coordination

• Communication Skills

• MS Office Proficiency