Administrative Account Assistant

Job Overview

We are seeking a highly organized and detail-oriented Administrative Account Assistant to support daily administrative and accounting operations. The ideal candidate will assist with financial record keeping, invoice processing, data entry, account reconciliation, office administration, and reporting activities. This role requires strong analytical skills, accuracy, and proficiency in accounting software and Microsoft Office applications.

Key Responsibilities

Administrative Support

• Provide general administrative support to management and various departments.

• Maintain organized physical and digital filing systems.

• Manage office correspondence, emails, and documentation.

• Schedule meetings, appointments, and coordinate office activities.

• Prepare reports, presentations, and business documents.

Accounting & Finance Support

• Process invoices, purchase orders, and payment records accurately.

• Assist with accounts payable and accounts receivable activities.

• Maintain financial records and update accounting databases.

• Perform data entry and ensure accuracy of accounting transactions.

• Reconcile bank statements and company accounts.

• Assist in preparing monthly financial reports and expense summaries.

• Support budgeting, payroll documentation, and audit preparation.

• Monitor outstanding payments and follow up with clients when required.

Record Keeping & Compliance

• Maintain confidential financial and administrative records.

• Ensure compliance with company policies and accounting procedures.

• Assist with document verification and regulatory filing requirements.

Qualifications & Requirements

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.

• 1–3 years of experience in accounting, bookkeeping, administration, or finance support roles.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

• Knowledge of accounting software such as QuickBooks, Tally, SAP, Zoho Books, or similar systems.

• Strong numerical, organizational, and analytical skills.

• Excellent communication and time-management abilities.

• Ability to maintain confidentiality and handle sensitive financial information.

Key Skills

• Administrative Support

• Accounting Assistance

• Accounts Payable

• Accounts Receivable

• Bookkeeping

• Invoice Processing

• Bank Reconciliation

• Financial Reporting

• Data Entry

• Microsoft Excel

• Record Keeping

• Office Administration

• Payroll Support

• Accounting Software