Administrative Executive

We are looking for a proactive and detail-oriented Administrative Executive to support the Group Human Resource & Administration Manager in managing and enhancing daily administrative operations. The ideal candidate will play a key role in ensuring efficient office management, employee support services, travel and accommodation coordination, facility maintenance, and overall administrative excellence within the organization.

Key Responsibilities

• Assist the Group Human Resource & Administration Manager in planning, implementing, and monitoring administrative functions across the organization.

• Supervise reception staff, office assistants, and housekeeping personnel to ensure smooth administrative operations.

• Maintain an organized, professional, and efficient office environment.

• Manage and respond to general company email inquiries, forwarding communications to the appropriate departments.

• Perform front-desk and reception duties when required, including handling telephone calls and welcoming visitors.

• Coordinate courier services, monitor shipments, verify invoices, and process payments according to approved quotations.

• Support employee onboarding by arranging workstations, email accounts, telephone extensions, office supplies, and transportation allowances.

• Organize domestic and international travel arrangements, including flight reservations and hotel bookings for employees and senior management.

• Liaise with transportation teams regarding travel schedules, business trips, and company visits.

• Arrange accommodation and settling-in support for newly recruited overseas employees.

• Coordinate office maintenance requirements with building management and internal maintenance teams.

• Monitor and schedule pest control services to maintain workplace hygiene and safety standards.

• Manage office parking facilities and issue parking access cards for employees.

• Coordinate with outsourced cleaning service providers to ensure quality service delivery.

• Plan, order, distribute, and track employee uniforms and name badges in accordance with company policies.

• Arrange POS cards and employee privileges based on job roles and company guidelines.

• Maintain accurate administrative records, reports, documentation, and compliance-related files.

• Provide administrative support for special projects and organizational initiatives as assigned.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field.

• Proven experience in office administration, facilities management, or administrative support roles.

• Strong organizational and multitasking skills with excellent attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite and office management software.

• Ability to handle confidential information professionally.

• Strong problem-solving abilities and the capacity to work in a fast-paced corporate environment.