Office Assistant

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We are looking for a highly organized and adaptable professional to join our team as an Office Assistant Cum Front Desk Representative. This multifaceted role encompasses office management, administrative support, and coordination to ensure seamless operations and an efficient workflow across the organization.

Key Responsibilities:

• Oversee the day-to-day operations of the office, ensuring smooth processes, timely completion of tasks, and efficient workflow.
• Monitor and maintain office equipment and supplies, including arranging repairs or replacements when necessary.
• Liaise with vendors, service providers, and contractors to handle office-related requests (e.g., office maintenance, equipment, and supplies).
• Maintain and organize office records, ensuring compliance with company policies and data confidentiality standards.
• Manage the office inventory, including ordering supplies and managing stock levels to ensure the office is always well-equipped.

• Serve as the first point of contact for all visitors, guests, and callers, offering a warm and professional welcome.
• Handle inbound and outbound calls, redirecting inquiries as needed and taking accurate messages for staff.
• Greet and assist visitors, ensuring they are properly signed in and directed to the appropriate team members.
• Maintain the reception area, ensuring it remains neat, organized, and welcoming at all times.
• Manage meeting room schedules, coordinating room bookings and ensuring rooms are set up for meetings as needed.

• Provide administrative support to various departments and leadership, including arranging travel or accommodations.
• Handle basic bookkeeping tasks, such as processing invoices, managing office expenses, and tracking budgets.
• Assist with employee onboarding, including preparing workspaces, providing office tours, and ensuring all necessary equipment is ready.

IT Support:

• Provide basic troubleshooting for hardware, software, and network issues.
• Set up and maintain office devices, including computers, printers, and routers.
• Manage software installations, updates, and licensing.
• Support IT infrastructure maintenance and data backups.
• Assist staff with IT tools and applications to ensure effective usage.

Requirements

• Proven experience in an office assistant, front desk, or administrative support role.
• Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills, both verbal and written, with a friendly and professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office tools (e.g., Google Workspace).
• Strong attention to detail and problem-solving skills.
• Ability to handle multiple tasks simultaneously and work independently or as part of a team.
• Experience in customer service or client-facing roles is a plus.

Personal Attributes:

• Proactive and self-motivated with a positive attitude.
• Strong multitasking ability and a resourceful problem-solver.
• Excellent interpersonal skills with a focus on teamwork and customer service.

Education and Experience:

• Bachelor’s degree
• 3-5 years of experience in a similar role.

Soft Skills:

• Strong organizational and multitasking capabilities.
• Excellent verbal and written communication skills.
• Problem-solving mindset and ability to work independently.
• Strong interpersonal skills with a collaborative attitude.

This role offers an exciting opportunity for individuals who thrive in dynamic environments and are eager to contribute to both administrative and technical facets of office operations.

Benefits

• Health Insurance
• Life Insurance
• 22 working days of holidays
• Flexible work environment: at KAVAK, we value your well-being. We understand the importance of work-life balance and offer a flexible work model, so you can pursue your passions outside of work.
• Preferential price for retail cars upon completion of probation period
• Diverse and inclusive company culture: our team that spans continents, cultures, and backgrounds. This diverse workforce brings together a wealth of ideas and experiences, enriching your professional journey.